Replacing the iManage Gmail Extension: Work for Gmail by MacroAgility

Date: | Author: Daniel Booter

Work for Gmail by MacroAgility Systems: Seamless Gmail–iManage Integration

This document provides an overview of Work for Gmail, a Chrome extension developed by MacroAgility Systems that connects Gmail directly with iManage Work. It highlights the core functionalities, benefits, and practical use cases of this integration, showing how Work for Gmail replaces iManage’s retiring Gmail extension and delivers a more efficient way to manage emails and documents.

Core Functionalities

Work for Gmail embeds iManage tools directly into the Gmail interface. Its primary capabilities include:

  • File Emails and Attachments
    File emails and their attachments into the correct iManage workspaces or folders directly from Gmail.

  • Send + File in One Step
    Use the “Send and File” option to send a message while automatically filing it into iManage, ensuring outbound communications are captured without extra steps.

  • Insert iManage Documents
    Attach or link existing iManage documents when composing or replying to emails in Gmail.

  • Search and Save
    Search iManage workspaces and save Gmail emails in iManage format without leaving the inbox.

  • Auto-Filing with Labels
    Map Gmail labels to iManage folders so messages are automatically filed after a set delay.

  • Private Filing Controls
    Mark emails and attachments as private or restricted when filing into iManage, protecting sensitive communications.

 

Benefits of Using Work for Gmail

Integrating Gmail with iManage Work through Work for Gmail provides significant advantages:

  • Increased Productivity: Users remain in Gmail while filing and retrieving content in iManage, cutting context switching.

  • Improved Compliance: Every relevant email is securely stored in iManage, preserving a full client record.

  • Lower Costs: Removes the need for Exchange servers, communication servers, or additional third-party tools.

  • Reduced Errors: Automates filing and metadata capture, lowering the risk of missed or misplaced emails.

  • Simplified Adoption: Easy-to-use Gmail interface minimizes training and speeds user adoption.

Use Cases

Work for Gmail can be applied across industries where email and document governance are critical:

  • Law Firms: File client communications into the correct matter workspaces automatically.

  • Corporate Legal Departments: Capture and organize internal and external correspondence within iManage.

  • Professional Services: Maintain audit-ready client records without forcing users to leave Gmail.

Integration with Popular Platforms

Work for Gmail is purpose-built for iManage Work, ensuring seamless compatibility with existing iManage environments. Unlike generic task management integrations, it is tailored to meet the compliance and governance needs of law firms, corporate legal teams, and professional services organizations.

Security and Privacy

MacroAgility maintains iManage’s security standards within Gmail. Work for Gmail supports encryption, access controls, and privacy settings while ensuring all filed content complies with organizational and regulatory requirements. Sensitive emails can be filed as private to limit visibility, keeping client data secure.

Conclusion

Work for Gmail by MacroAgility Systems provides a complete replacement for the retiring iManage Gmail extension, combining the familiarity of Gmail with the power of iManage Work. By filing, searching, and managing emails directly from Gmail, teams can reduce overhead, eliminate inefficiencies, and maintain compliance — all without disrupting daily workflows.