PowerDesk

In many law firms and corporate legal departments, critical document operations are intentionally locked down for safety:

❌ Delete permissions restricted to protect sensitive data
❌ Admin-level tasks create bottlenecks for business users
❌ Power users wait while simple cleanup tasks pile up

But what happens when trusted users actually need that control?

✅ Litigation Support teams need to delete matter folders
✅ Knowledge Management needs to reorganize workspaces
✅ Records teams need to bulk download for retention
✅ Practice Leads need to clean up closed matters

They shouldn’t have to wait on IT for every action.

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The Solution: PowerDesk

PowerDesk is a next-generation iManage extension that gives selected users the ability to perform controlled admin-level tasks, without waiting on IT or compromising data governance.

Just Right-Click → PowerDesk → Done

PowerDesk transforms iManage into a true power console, purpose-built for modern legal teams that need agility without compromising compliance.

Why Firms Choose PowerDesk

Granular Access Control Empower only specific users to perform actions like delete or bulk cleanup. Not everyone needs admin rights, just your trusted power users.

Zero IT Intervention Needed Built directly into the iManage right-click menu. No separate portals, no help desk tickets, no waiting.

Fast, Safe, and Fully Audited Every action is tracked, logged, and permission-aware. Complete compliance without sacrificing speed.

High-Speed Execution Multi-threading ensures large data sets process rapidly (up to 32 parallel threads)

What PowerDesk Enables

For Litigation Support Teams

✅ Instantly delete folder content, even full matter folders, in a single action

✅ Bulk download large content sets for discovery productions

✅ Reorganize matter structures without IT intervention

For Knowledge Management

✅ Quickly rename or move hundreds of documents at once

✅ Standardize folder structures across practice groups

✅ Clean up duplicate or obsolete content efficiently

For Records Teams

✅ Bulk download for retention compliance audits

✅ Delete documents per retention schedules safely

✅ Maintain complete audit trail for regulatory review

For Practice Leads

✅ Clean up closed matters without technical expertise

✅ Reorganize workspace hierarchies as needed

✅ Maintain clean, organized client workspaces

PowerDesk Benefits

Increased Operational Speed: PowerDesk completes large scale rename, delete, move, and download operations in minutes rather than hours or days.

Reduced IT BottleNecks: Power users handle their own cleanup and restructuring tasks without waiting for administrators.

Higher Workspace Quality: Teams maintain cleaner matters, standardized folder structures, and consistent naming conventions.

Full Compliance Audibility: Every action is logged with user, timestamp, action type, and outcome, ensuring complete traceability for audits.

Strong Data Governance: PowerDesk respects all iManage security models and permission inheritance, preventing unauthorized actions.

Lower Risk During Cleanup: Controlled permissions ensure only authorized users can delete or modify sensitive content.

Seamless User Adoption: The tool lives inside the native iManage right click menu, eliminating the need for new interfaces or training.

Reliable Processing for Large Jobs: Background execution and multi threaded processing prevent timeouts and improve stability.

Better Support for eDiscovery and Retention: Fast bulk downloads and structured cleanup help firms meet discovery and compliance deadlines easily.

Improved Productivity for Power Users: Litigation Support, KM, Records, and Practice Leads complete complex operations with a simple right click.

PowerDesk Features

Native Right Click Integration: PowerDesk appears directly in the iManage Work context menu and requires no separate application.

Granular Access Control: Administrators assign specific capabilities to approved power users.

Multi Threaded Processing: Adjustable thread counts up to 32 for high speed parallel operations.

Bulk Document Rename: Rename hundreds or thousands of documents across workspaces with one action.

Bulk Document Download: Instantly download selected or bulk documents for eDiscovery or audit needs.

Secure Document Deletion: Delete obsolete or unwanted documents with permission aware safeguards.

Folder Rename, Move, Delete: Rename folders to enforce naming standards, reorganize workspace hierarchies by moving them as needed, and remove redundant folders to keep workspaces clean and efficient.

Folder Thread Configuration: Set parallel processing levels for large folder operations.

Workspace Folder Creation: Create new folders under existing workspaces using standardized taxonomy patterns.

Complete Audit Trail: Track every action with user identity, timestamp, action type, results, and error details.

Permission Inheritance Enforcement: PowerDesk follows iManage security models to prevent unauthorized actions.

Background Processing: Large jobs run in the background to avoid browser timeouts.

Get the PowerDesk Tool

If you have any questions about PowerDesk, or any other MacroAgility iManage partner product, or you would like to know more about how our products can increase the productivity of your firm, please contact one of our consultants.

Trusted By Many Professionals

Over 1 million professionals worldwide depend on the iManage Document Management System every day to efficiently process their legal documents and emails, and collaborate more fluidly. MacroAgility Systems has been a trusted advisor for many of these firms who have learned a new definition of efficiency using iManage DMS platform.

FMJ Testimonial

“I recently had the opportunity to work with MacroAgility on a critical project, migrating our on-prem iManage Filesite to the Cloud iManage. Throughout the project, MacroAgility consistently demonstrated a thorough and well-thought-out plan of attack for the migration. Their frequent communication regarding the process made us feel like we were a part of the process every step of the way. MacroAgility truly felt like a partner committed to the process and how it worked for our company individually. They ran efficient meetings to talk about progress and next steps while also being mindful of not wasting too much time. What I particularly liked about their approach was that everyone I worked with had a keen understanding of what they were dealing with. Any potential hiccups were acknowledged and resolved in a very timely manner. In summary, the experience was wonderful. The customer service was top-notch, the migration was well thought out and planned with great attention to detail. At our firm this project has been considered by many to be the smoothest software transition/migration they've experienced. I would absolutely recommend MacroAgility.”

Dan Ruzicka
IT & Facilities Manager / FMJ

Testimonial 9

“We first experienced MacroAgility's immediate help when we needed help with our DMS communication server after we migrated Microsoft Exchange to the cloud. A few months later, MacroAgility implemented iManage Share with our existing iManage Work DMS system. MacroAgitliy worked according to our schedule and completed the project in a timely fashion. We appreciate their assistance with our DMS technology needs, and we would recommend Macroagility to other firms.”

Steve Baer
Application Specialist at Pallet Valo LLP

Testimonial 8

“Due to ransomware attack, we took a paradigm shift to exchange and outlook online in the cloud. We thus faced the challenge of migrating the on-prem iManage to the cloud bearing in mind our unique environment. MacroAgility rose up to the occasion rendering prompt, efficient and exceptional services that saw to the successful and satisfactory restoration of services to a level much appreciated by the GN. We hope to be able to work with them on future initiatives.”

Roy Egbuna
Manager Informatics Projects at Government of Nunavut

Testimonial 7

"iManage was the right step to take for the Firm. Lawyers appreciate iManage functionalities and capabilities. iManage became even more important in the pandemic situation as it is hard to imagine managing legal cases not having iManage document management system in place. Working with the MacroAgility implementation team was an utmost professional and pleasurable experience. The MacroAgility systems team members, no doubt, are specialists at managing and organizing projects with delivering exceptional customer service. The Lawyers and Staff members were happy with the training provided by MacroAgility and found group and individual training sessions very educational and helpful. We will be looking to work with them again in the near future."

Lia Lomtadze-Dedina
Director of Business Operations at Filion Wakely LLP

Testimonial 5

"We were struggling with iManage integration with Gmail. MacroAgility were professional and patient and managed to resolve our issues and integrate our system. Super friendly, very professional and extremely competent"

Colin Short
Chief Information Officer at Adams&Adams

Testimonial 6

" We did not have the know-how to deploy iManage Work in-house. MacroAgility deployed a hosted instance of iManage Work for us. MacroAgility also provided training to our developer on the iManage SDK. Additionally, MacroAgiloity supported our deployment and answered our development questions. The deployment has gone well for several years. Macroagility is an iManage Work expert. It is a pleasure to work with them. They are very knowledgeable, use time productively and are very good communicators. We were fortunate to work with MacroAgility and recommend them heartily. "

Maureen Blando, PMP
President and COO at Mobile Helix

Testimonial 4

"Our technology services group excels in operational excellence and providing innovative solutions to our clients. MacroAgility was hired to work on a transformation project involving migration of our current DMS to iManage platform. MacroAgility’s expertise related to iManage experience, knowledge around various technical components and focus on client experience helped us tremendously."

Amit Bhagi
Director Enterprise Architecture at Borden Ladner Gervais (BLG)

Testimonial 2

"MacroAgility is proactive and tireless contributor who has in depth knowledge of WorkSite document management system and other iManage products. MacroAgility soft skills and a unique capacity for empathy has allowed them to motivate a team to care about its project. MacroAgility is always a go-to company for any WorkSite and development issues resolution and has demonstrated tremendous problem-solving skills."

Kim MacKay, PMP
National IT Project Manager at Gowling Lafleur Henderson LLP

Testimonial 1

"MacroAgility provided extremely valuable technical skills on our iManage Document Management System (DMS) Email Management and Desksite firm-wide implementation and rollout. MacroAgility was a technical key success factor in this high impact rollout."

Lynda Chandika Neil, PMP, MoP, CSM
PMO Leader, Business Driven Delivery at McMillan LLP

Awards and Certifications

Awards

System Engineer

iManage Certified System
Engineer

Awards

Upgrade

iManage Work 10.X
upgrade Certificate

Awards

Application

iManage Application
Essential Certification

Awards

Administration

iManage Hosted work
fundamentals and admin
certification

Awards

Technology

iManage Technology
Certification

Awards

Threat Manager and Security

Threat Manager and Security Policy
Manager Certification

Getting Started: With Three Simple Steps

Step 1: Schedule a Demo: See PowerDesk in action with your own iManage Work environment (30 minutes).

Step 2: Identify Power Users: Determine which teams need admin-level capabilities (Litigation Support, Records, KM, etc.).

Step 3: Enterprise Rollout: Expand to all authorized power users with confidence. Most organizations go live in under 3 weeks.

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Our Products

Firms using these broadly versatile products find them to be endlessly relevant to their daily operational needs. Each represents an extremely cost-effective means for firms of all sizes to explore full optimisation of this powerful document management system software.

Work for Gmail

MacroAgility’s Work for Gmail product integrates your Gmail and iManage usage, enabling you to manage Google email messages through iManage Work 10. Work for Gmail usage negates the need for costly exchange server, communication server, or EMM packages.

MacroAgility Export Manager

MacroAgility’s Export Manager dramatically simplifies mass and custom-criteria exporting of documents and folders to a local system. MacroAgility designed this application to provide law firms and financial firms with a quick and convenient way to export workspaces and folders from the iManage DMS.

MacroAgility Lotus2Outlook

MacroAgility’s Lotus2Outlook conversion tool lets you convert Lotus Notes files into Outlook format. Open and read these converted email documents in iManage. Convert them en masse, and do it quickly and accurately. Compare conversions and originals to decide which to keep. And avoid the obstacle of sorting through multiple conversions.

MacroAgility Workspace Generator

Our Workspace Generator Tool is automation software for a firm’s time and billing system. It automatically monitors incoming data for client and matter information related to the time and billing system, generating the workspace without any user assistance. And it updates the workspace name automatically, and matches it to your overall workspace scheme

Speak to one of our consultants today to discover how one or more MacroAgility custom-designed iManage integration products can enhance workflow and productivity at your law firm, corporate legal firm, or financial firm.

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